TERMS AND
CONDITIONS

Jellybean Photobooth Service Contract A

For new bookings taken after 18th November 2018.

Stacey Deeley trading as Jellybean Photobooth, Jellybean Sweetcart hire and Made by Jellybean, of Sandstone Close, Sheffield, S9 1AH.

The following contract and its terms will set forth an agreement between STACEY DEELEY trading as JellyBean Photobooth / Sweet Cart hire (Provider) and (the parties), for photo booth and/or sweet cart services for an event taking place at YOUR VENUE This written contract sets forth the full, written intention of both parties and supersedes all other written and/or oral agreements between the parties. 


Service Period

The Service Period will be for (SEE INVOICE FOR DATES, TIMES, AND DURATION OF BOOKING). We will arrive approximately 1 hour before the service period begins to setup the booth. Provider agrees to have a Photobooth operational for a minimum of 90% during this period; occasionally, operations may need to be interrupted for maintenance of the Photo Booth (changing photo paper, adjusting camera, adjusting printer, etc).


Client Obligations

  • Good access for delivery to performance area. Provider should be informed if in case access is only through stairs. JellyBean Photobooth reserves the right to cancel any booking for the reason of inaccessibility to performance area. A £100 fee will be charged for the lost hour and round trip travel charged at 40p per mile.
  • A smooth level surface with an area of at least 4m by 4m and a height of at least 2.5m for the photobooth setup.
  • A 220 V electric outlet for the photobooth within 10 feet of the desired performance area.
  • A covered or tented area if the event is outdoor (marquee or similar). If in case a covered or tented area cannot be provided by the client, JellyBean Photobooth reserves the right at any time to deny service outdoors for reasons that might damage our equipments.


Jellybean Photobooth Obligations

  • Provide an operational photobooth for the number of hours booked.
  • Provide unlimited prints (1 per session only unless otherwise stated / upgraded) for the duration of the indicated service period. Multiple copies are charged at £1 per print on the day.
  • Provide free design and layout for the print out with minimum of 1 photos and a maximum of 4 photos per print.
  • Provide free customized design for the greenscreen in case customized backdrop is included in the package.
  • Provide props for free.
  • Provide a USB Stick of the photos and an online gallery.
  • Provide an onsite member of staff to assist guests in the photobooth and maintain the photobooth in operating condition.
  • Provide any additional items as part of the package indicated (see next page).
  • Free transportation within indicated service area (50 miles of Sheffield). An additional payment for the transportation will be charged accordingly for events outside the service area. (Charged at 40p per mile outside the 50 mile radius both ways)
  • Deliver, install, and remove the photobooth in a timely manner.


Payments

A non-refundable deposit in the amount of £75 is due upon signing of this contract. The remaining amount is due at least 4 weeks before the date of your booking. We accept cash through our online invoice by Credit/Debit Card. We also accept BACS bank transfer. (Payments by bank transfer must include the date of booking as transfer reference.) We do not secure your date on our calendar until the deposit is received. If the rental time period exceeds the service period agreed to in the invoice, the excess in rental time will be billed to the operator at the hourly rate of £50 per hour, billed in half-hour increments of £25. If the full balance has not been paid 4 weeks before the function, a charge of £25 will be added to the invoice per week overdue. If the full balance is not cleared within 7 days of the booking date, the retainer shall be forfeited and event cancelled. The invoice can be cleared at any time in installments (minimum £10 installments) through standing order or regular payments online.


Date Changes and Cancellations

Date changes should be done at least 4 weeks before the event through written request either electronic (text messaging or email) or in paper. Change is subject to photo booth availability and receipt of a new Service Contract. If there is no availability for the alternate date, the retainer shall be forfeited and event cancelled. Any cancellation shall forfeit the £75 retainer paid during the signing of the contract. Any additional payment shall be refunded.


Damages to Provider’s Equipment

Client acknowledges that it shall be responsible for any damage or loss to the Provider’s Equipment caused by: A) Any misuse of the Provider’s Equipment by Client or its guests, or B) Any theft or disaster (including but not limited to fire, flood or earthquake). The client acknowledges that it shall be responsible for supervising any children in the photobooth and any damage or loss to the Provider’s equipment as a result of children misusing the equipment will be charged for replacement.


Warranty

Client and JellyBean Photobooth agree that in the event of a mechanical failure or for any reason or inability to perform such that JellyBean cannot provide a functioning photo booth, that JellyBean’s maximum liability is the return of any payments received. Client agrees that JellyBean Photobooth will not be responsible for consequential damages. If only partial services can be provided due to conditions beyond JellyBean Photobooth’s control, then the rental charges are to be refunded on a prorated basis.


Model Release Option

YOU CAN CHOOSE TO OPT IN OR OUT TO OUR MODEL RELEASE OPTION. PLEASE CONFIRM WHEN BOOKING.
We realize some clients want the photos from their event to remain private, which is why we have the option above. We’d love to use your photos on our web site, in promotional material and on our social media pages; but understand your privacy. Client agrees to, and understands the following: All guests using the photo booth hereby give to JellyBean Photobooth: The right and permission to copyright and use, photographic portraits or pictures of any photo booth user who may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition I, hereby release, discharge and agree to save JellyBean Photobooth, from any liability, that may occur or be produced in the taking of said picture or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.


Miscellaneous Terms

If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between Provider and Client relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, Client agrees to solve any arguments via arbitration.


PUBLIC LIABILITY

All bookings with Jellybean Photobooth  are covered by minimum £1m public liability insurance. If the client’s venue require a copy of the proof of cover, this can be provided on request by emailing stacey@jellybeanbooth.co.uk. If your venue requires a higher value of cover, this can be arranged for an extra fee. For more information please get in touch.

All of the equipment provided by Jellybean Photobooth are PAT tested annually and maintained to ensure safety for the clients. If the client’s venue requires a copy of the PAT testing certificate, this can be provided on request by emailing stacey@jellybeanbooth.co.uk.


Service Period

The Service Period will be for (SEE INVOICE FOR DATES, TIMES, AND DURATION OF BOOKING). We will arrive by the agreed setup time to setup the sweet carts Provider agrees to have a Sweet cart hire throughout the period outlined on the online invoice.

All goods supplied for hire, remain the property of Jellybean Photobooth / Sweet cart hire. Jellybean Photobooth / Sweet cart hire reserve the right to take photographs of the Sweet Cart/Ferris Wheel & Ferrero Rocher Stand, prior to event taking place.  Only Decorations provided by Sweets to Select are allowed. Any damage or loss caused to the Sweet Cart, Ferris Wheel, Ferrero Rocher Stand, Sweets Jars, Glassware, Acrylicware or Decorations will incur a charge. All the Sweet Cart Hire package prices are based on a minimum of 100g of sweets per person.  The Sweet Ferris Wheel includes approx 5 – 6 Kg of sweets. All sweets that are left over from each booking, are packaged up and left with the customer to enjoy.  If the Sweet Cart, Ferris Wheel or Ferrero Rocher Stand  are hired for an event, and it has been agreed for us to collect them the morning after, the customer is more than welcome to take the remaining sweets on the evening of the event.  Any sweets that are left in these circumstances, will be packaged up on our arrival, and we will agree with the customer, what they wish to do with these. If they wish to keep them, this is with the understanding that they have been left overnight, uncovered.  The customer can choose whether they still wish to eat the remaining sweets.


Client Obligations

  • Good access for delivery to performance area. Provider should be informed if in case access is only through stairs. JellyBean Photobooth / sweet cart hire reserves the right to cancel any booking for the reason of inaccessibility to performance area. A £100 fee will be charged for the lost hour and round trip travel charged at 40p per mile.
  • A smooth level surface with an area of at least 2m x 1m and a height of at least 1.5m for the candy cart setup.
  • A 220 V electric outlet for the lighting of the candy cart within 10 feet of the desired performance area, if lighting is required.
  • A covered or tented area if the event is outdoor (marquee or similar). If in case a covered or tented area cannot be provided by the client, JellyBean Photobooth / sweet cart h reserves the right at any time to deny service outdoors for reasons that might damage our equipments.


Jellybean Photobooth Obligations

  • Provide candy cart hire services for the time booked (as per the online invoice.
  • Free transportation within indicated service area (20 miles of Sheffield, or 50 miles if booked with a Photo Booth). An additional payment for the transportation will be charged accordingly for events outside the service area. (Charged at 40p per mile outside the 50 mile radius both ways)
  • Deliver, install, and remove the candy cart is a timely manner.


Payment

A non-refundable deposit in the amount of £50 is due upon signing of this contract. The remaining amount is due at least 4 weeks before the date of your booking. We accept cash through our online invoice by Credit/Debit Card. We also accept BACS bank transfer. (Payments by bank transfer must include the date of booking as transfer reference.) We do not secure your date on our calendar until the deposit is received. If the full balance has not been paid 4 weeks before the function, a charge of £25 will be added to the invoice per week overdue. If the full balance is not cleared within 7 days of the booking date, the retainer shall be forfeited and event cancelled. The invoice can be cleared at any time in installments (minimum £10 installments) through standing order or regular payments online.

Jellybean photobooth / sweet cart hire will also require a £20.00 breakage deposit, when the balance is paid, which will be refunded within 1 week after the event, subject to no damage, loss or breakages to the Sweet Cart(s), Ferris Wheel, Ferrero Rocher Stand, Jars, Glassware, Acrylicware or Decorations. (We will notify you of any damage or loss as quickly as possible after the event).  If the damage, or loss is greater than £20.00, we will send you an Invoice for the required additional amount, which is to be paid within 2 weeks from the Invoice date.  Payments can be made by cash, paypal or bank transfer. (We will confirm receipt of all payments).


Delivery / Sweet Cart Assembly

Free delivery is included in all packages up to 20 miles of SHEFFIELD, South Yorkshire (S9 1AH Postcode). Permission for the Sweet Cart to be placed at the venue is the responsibility of the person making the booking.

Please note the size of the Adult Cart once assembled is:
Height: 6 Ft 8″   /   210 cm
Length: 5 Ft     /   152 cm
Depth: 1 Ft 11″   /  60 cm
Only a representative of Sweets to Select should move any of the items Hired.


Date Changes & Cancellations

Date changes should be done at least 4 weeks before the event through written request either electronic (text messaging or email) or in paper. Change is subject to candy cart availability and receipt of a new Service Contract. If there is no availability for the alternate date, the retainer shall be forfeited and event cancelled. Any cancellation shall forfeit the £50 retainer paid during the signing of the contract. Any additional payment shall be refunded.


Damages to Provider’s Equipment

Client acknowledges that it shall be responsible for any damage or loss to the Provider’s Equipment caused by: A) Any misuse of the Provider’s Equipment by Client or its guests, or B) Any theft or disaster (including but not limited to fire, flood or earthquake). The client acknowledges that it shall be responsible for supervising any children with the Candy cart and any damage or loss to the Provider’s equipment as a result of children misusing the equipment will be charged for replacement. 

As stated Jellybean Photobooth / sweet cart hire require a £20.00 breakage deposit, when the balance is paid, which will be refunded within 1 week after the event, subject to no damage, loss or breakages to the Sweet Cart(s), Ferris Wheel, Ferrero Rocher Stand, Jars, Glassware, Acrylicware or Decorations. (We will notify you of any damage or loss as quickly as possible after the event).  If the damage, or loss is greater than £20.00, we will send you an Invoice for the required additional amount, which is to be paid within 2 weeks from the Invoice date.  Payments can be made by cash, paypal or bank transfer. (We will confirm receipt of all payments).


Warranty

Client and JellyBean Photobooth / sweet cart hire agree that in the event of a mechanical failure or for any reason or inability to perform such that JellyBean cannot provide functioning candy cart hire, that JellyBean’s maximum liability is the return of any payments received. Client agrees that JellyBean Photobooth / candy cart hire will not be responsible for consequential damages. If only partial services can be provided due to conditions beyond JellyBean Photobooth’s control, then the rental charges are to be refunded on a prorated basis.


Model Release Option

YOU CAN CHOOSE TO OPT IN OR OUT TO OUR MODEL RELEASE OPTION. PLEASE CONFIRM WHEN BOOKING.
We realize some clients want the photos from their event to remain private, which is why we have the option above. We’d love to use photos of our sweet carts our web site, in promotional material and on our social media pages; but understand your privacy. Client agrees to, and understands the following: The right and permission to copyright and use, photographic portraits or pictures of the sweet carts and venue may be included intact or in part, made through any and all media now or hereafter known for illustration, art, promotion, advertising, trade, or any other purpose. In addition I, hereby release, discharge and agree to save JellyBean Photobooth / sweet cart hire, from any liability, that may occur or be produced in the taking of said picture or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.


Food Safety & Hygiene

Jellybean Photobooth are advising you that some of our sweets may contain or have traces of nut or nut oils, they may also have been in contact with products and sweets containing nuts. Jellybean Photo Booth / sweet cart hire are not responsible for any issues resulting from any food allergies. All of the allergens and ingredients present in all of our sweets provided on our sweet carts are available on our website at https://www.jellybeanbooth.co.uk/sweet-cart-hire/sweet-options/ . If you would like more information on the ingredients / allergens please contact us. 

Jellybean Photobooth / Sweet cart hire are not responsible for any issues that arise from our customers’ guests using the Sweet Cart, Ferris Wheel, popcorn or candy floss machines. Customers should make suitable arrangements to ensure that children/adults are supervised adequately to avoid any safety issues that may occur.


Miscellaneous Terms

If any provision of these terms shall be unlawful, void, or for any reason unenforceable under Contract Law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof. This is the entire agreement between Provider and Client relating to the subject matter herein and shall not be modified except in writing, signed by both parties. In the event of a conflict between parties, Client agrees to solve any arguments via arbitration.


PUBLIC LIABILITY

All bookings with Jellybean Photobooth  are covered by minimum £1m public liability insurance. If the client’s venue require a copy of the proof of cover, this can be provided on request by emailing stacey@jellybeanbooth.co.uk. If your venue requires a higher value of cover, this can be arranged for an extra fee. For more information please get in touch.

All of the equipment provided by Jellybean Photobooth are PAT tested annually and maintained to ensure safety for the clients. If the client’s venue requires a copy of the PAT testing certificate, this can be provided on request by emailing stacey@jellybeanbooth.co.uk.